EDI

Description:

Using EDI purchase orders with a trading partner is all about saving time and money, by converting an existing manual ordering business flow to an automated Electronic Data Interchange between a dealer and a vendor (trading partner). 

EDI orders are processed using the standard ANSI X12 EDI documents with complete tracking and logging and processing of the standard EDI acknowledgements.

Purchase Orders can be processed as:

1. A bulk order. 
2. A Wrap-and-Label order.
3. Drop-Ship order.

Dealers that place Wrap-and-Label or Drop-Ship orders will realize the greatest time savings from EDI.   Use of the Dealer Stock Check program will enhance the use of EDI because it automatically reports the vendor’s inventory availability as you are generating the order.

In IOA an order is being keyed into the business management system the EDI program compares the price of the items from the specified vendors and places the order with the vendor that has the stock and the best price.  When all ordered items are entered the order is saved; generating an EDI purchase order.   For SP Richards the average time it takes to complete the PO confirmation process is about 15 minutes.  A status report can be checked at any time to see how the processing is going.

Purpose:

EDI automatically creates and transmits purchase orders to your vendors, via the internet, after you create a customer order.  Your vendor’s system then checks their inventory and transmits back to you, that:

          The inventory is available and has been assigned to this order

The inventory isn’t available and you will have to sub with another product

The product is back ordered.  

EDI saves you and your staff time and minimizes order entry errors because you don’t have to enter the order in the vendor’s order program and then your accounting program.

Benefits:

Auto-generated purchase orders for all EDI vendors for each customer order.

Background communications and processing of EDI files.

Manual overrides for each step of the EDI file processing.

Comprehensive system and vendor configuration options.

Extensive error logs, PO tracking logs and reporting.

EDI works with SP Richards.  (further development is being done to include more vendors – Synnex is in Beta test)

EDI files are transferred over the internet to the vendor’s FTP server.  AS2 using HTTPS can be made available on request and with the approval of the vendor.