Integrated Office Accounting

CORE Modules Include:

    General ledger

In business, knowledge is power, and with Integrated Office Accounting, the power is in your hands. This completely integrated General Ledger module accumulates information from all of the accounting modules to give you a truly meaningful reporting on your company. A general ledger setup wizard is provided to quickly get the software operational. With features such as General Ledger departmentalization and budgeting you can gain true control over your departmental spending. The system setup includes company General Ledger account defaults to help ensure that the data being entered into the system is being posted correctly. Although this ledger system is easy to use it is an extremely powerful tool.

    Accounts payable

Designed to speed up the daily routines of business office personnel, this module contains everything necessary to control your payable department. Wizards are available to help process payables by Vendor or Due Date. Cheque runs can be batched, edited and printed at will. Easily enter handwritten cheques or produce them directly by using the Quick Cheque Writer! Cheque account maintenance is available here, including a very simple cheque voiding system. As an integral part of the complete Integrated Office Accounting software package, this system allows Purchase Orders to become Accounts Payable Invoices.


    Accounts Receivable

The Accounts Receivable module contains a collection of versatile tools for accounting and finance management. These tools include a flexible, professional Accounts Receivable Invoice system that can import Work Orders; A customer information screen which maintains all of the customer defaults such as Taxing jurisdictions, finance history, and contact-specific information; A Finance Charge Calculator for applying charges to invoices over certain date ranges, and multiple Accounts Receivable deposit options. Reporting from this module is extremely flexible and easy with the many standard report formats that can be added as invoices are being created.

    Inventory

This module contains many important business tools such as multi warehouse Inventory Control, Inventory Kits, Product RMA, LIFO or FIFO or Average Costing, Inventory Adjustments, Serialized Inventory items, Primary, Secondary and Alternate vendor defaults, an Inventory Unit Conversion and complete Work Order system for tracking jobs not yet billed. Working in conjunction with the Order Entry, Purchase Order, Job Costing and General Ledger modules, this Inventory system can assist your company in maintaining and optimizing work flow.

    Purchase Order

The heart of an organization’s prosperity can lie within the disciplines of Purchasing. This user friendly module supported by reports from Inventory and Accounts Payable will indicate when inventory items have fallen below critical levels or are required to fill back orders. Other reports can provide historic trends to help predict future requirements.
Knowledge of primary and secondary vendors is available as well as quick access to historic purchase prices. The key to maintaining any Purchase Order system is to use the system with discipline. Purchase Orders are a tool to ensure that the amount you are ultimately invoiced from a vendor matches up with the prices that were agreed to at the time of purchase. This function in itself can help to maintain profit levels by controlling your costs of goods. Let IOA’s Purchase Order System help your company to better organize your purchases today for beneficial gains tomorrow.

    Order entry

This module is designed to provide a robust working environment for creating Orders, Quotes and Invoices. You can quickly apply Inventory items, Inventory Kits, Quotes and Work Orders to new orders for enhanced speed, productivity and accuracy. customers can be added instantly while entering an order. Multiple drop-ship addresses may be used as well. Each line item provides individual choices for ship or back-order quantity, discount percentage, General Ledger sales account and taxing per item. The save and pay option allows you to create an Accounts Receivable Invoice and clear it by receiving a payment during the same transaction.

    Bank
   
The bank module provides a quick method of tracking one or more bank accounts. You have the Quick Check Writer to create and track that spur of the moment need. Print cheques, Void cheques and keep track of cheques all within the Bank Module. Bank reconciliations were never easier than with IOA’s Bank Module.


    Job costing

Every company at one point or another will need to keep track of projects, undertakings, assignments or as we call them, Jobs. To keep track of these special functions and to be better equipped to manage the project at hand, we have Job Costing. Job Costing provides the ability to build an estimated cost from a build up method. As the Job takes its course with IOA you can allocate costs to the Job by allocating Purchase Orders Directly, Purchasing from Inventory, Importing from Work Orders, and Allocating Resources of Salaried Employees and/or Sub-contractors. While entering directly from time sheets, not only will the costs be allocated to the Job but they will also be carried over to the Payroll Module to avoid double entry. The Job Standing Report provides a clear analysis of the profitability of your project to outline the Revenue Generated while considering the Expenses incurred and the Materials and Resources used. All generating a profitability report compared to estimated costs. A contractors dream, and a manufacturers guide to monitoring and controlling your costs. Using Job Costing can help you to be a better project manager.


    Bill of materials (Manufacturing)

The ability to customize items to meet customer's unique need is an important feature in several industries. This modules provides customization by providing a link between manufacturing and inventory. Primarily designed to provide the user with the ability to use inventory and non-inventory items to create specialized products, this module contains all the tools necessary to facilitate a manufacturing environment. Create a template for each product you want to manufacture and IOA puts the required components together, adjusts your inventory and maintains an inventory of all by-products created through the manufacturing process. Multi-layered production allows user to create one or more components, then use them as sub-components in the assembling process. This an optional module.

    Payroll

Payroll is one of the most complex tasks associated with running any business. Integrated Office Payroll is designed to help optimize this task. Integrated Office Payroll has the flexibility to handle a variety of pay structures including hourly, salaried, commissioned and piece-work type of employees. Income Tax, E.I, CPP are automatically calculated for all deductions and liabilities for a specified frequency. All essential payroll cheques, T4, Releve 1, and ROE (Record of Employment) forms may be printed from Integrated Office Payroll. Also included are some powerful tools for personnel management. Employee start dates, termination, vacation time, sick dates, reviews, promotion, and other historical data can be easily and accurately tracked.


Note: Although Integrated Office Payroll comes as a part of the Integrated Office Accounting program and is included in the price, IOP can be purchased as a stand alone package


    Point of sale

The POS module provides a quick method of entering a Sales Order. You have the option to use a Cash sale or have it applied to an existing account. Layaway also allows you to easily setup a layaway plan to better serve your customers. Having a POS system has never been this easy.

   
Reporting Features
 
     A/R Aged & Retroactive reports can be prepared to help analyse the effect international customers will
have on your cash flow depending on which currency they pay in:
    Selecting all customers will convert entire A/R report to home currency.
    Selecting a particular customer will report on that customer in their default currency.
    Selecting a particular currency will report all customers with defaults in that currency unconverted.
    New Gross Profit by customer, coupled with existing Gross Profit by Item reports provide a great tool to monitor Gross Profit margins that are essential to maintain healthy bottom line.
    In the Order Entry – Reports sub-module, A new commercial invoice & customs declaration report has been added to satisfy the conditions of Canada customs.